Club Officer Roles

The 7 Officer Roles in a Toastmasters Club

Serving as an Officer in a Toastmasters Club is an opportunity and a responsibility. It is a great opportunity to get training and experience in a leadership role. It is part of our club membership to be responsible to promote the club's service to members.

In most Toastmaster Clubs the Executive Committee, made up of the 7 elected Officers and the Immediate Past President, handles business on behalf of the club. All Officers have an important role to attend and participate in Executive Committee meetings. The club needs a wide cross section of leadership planning to function well. This is a summary of the opportunities and duties available in each officer role.

Training is run twice a year, and a minimum of four officers need to attend at each session to gain a Distinguished Club Goal.  However, it is highly recommended that all officers attend every six months to learn, share and network.


District 17 - President Role Overview

* Responsible for the overall success of the club

* Assists other officers with their roles

* Holds regular Executive meetings to plan and monitor club progress

* Represents the Club at Area, Division and District meetings

* Closes Club Meetings

Vice President Education

District 17 - Vice President Education Role Overview

* Programming - the current program, the next 2 meetings and long range planning

* Leads the preparation of the Club Success Plan for the year and monitors its implementation

* Represents the Club at Area, Division and District meetings

* As the second ranking Officer, takes over in the absence of the President

Vice President Membership

District 17 - Vice President Membership Role Overview

* Develop and carry through a recruiting strategy for new members

* Greet visitors at the beginning of the meeting and invite them to join at the end

* Assist applicants to fill in the Membership Application

* Processes membership application and fees on Toastmasters International website (in conjunction with the Treasurer).

Vice President Public Relations

District 17 - Vice President Public Relations Role Overview

* Set up and maintain the club website

* Publicise the activities of the Club in the local community

* Produce a regular club newsletter


District 17 - Treasurer Role Overview

* Bill and collect Semi Annual Fees from members

* Bank all money collected as soon as possible

* Pay accounts as authorised by the Executive or President

* Keep accurate account books showing all receipts, all payments and the current balance of club funds.

* Prepare a Budget for the coming year


District 17 - Secretary Role Overview

* Keep Minutes of meetings of the Club and the Executive

* Help maintain and develop the Club's Website

Sergeant at Arms

District 17 - Sergeant At Arms Role Overview

* Supervise the setting up of the meeting room in time for each meeting

* Supervise the putting away after each meeting

* Maintain a register of Club assets

* Open the meeting and hand over to the Toastmaster

For a very detailed account of Officer roles go to the Toastmasters International website